Option 1: If you plan to continue doing business in Virginia and the name of the entity remains the same except for the entity identifier (e.g., ABC Corp converted to ABC LLC):
(No online filing option)

• To change the entity type, you must file as a new entity (by mail or hand delivery) using our forms at foreign entity forms and fees (See How Do I register a Foreign Business Entity to Transact Business above).
• Mark the box on the form to indicate that the entity was previously authorized to transact business in Virginia.
• An attachment is required that specifies information about the entity of record (see instructions on the form).
• The converting entity will need to pay any past-due registration fees or penalties. (Search the prior and current entity name[s] in CIS).
• A certified copy of the articles (as amended to include the conversion) is required.

Option 2: If you plan to continue doing business in Virginia and the name of the entity has changed to a name that is different from the name currently on our records (e.g., ABC Corp converted to XYZ LLC):

• To change the entity type, you must file as a new entity. (See How Do I register a Foreign Business Entity to Transact Business in Virginia above.)
• You may file your foreign business registration on paper (see instructions in Option 1), or you may file online through CIS.
• When filing online, the system asks whether the business was previously registered in Virginia. You will be required to search both the current name and all previous names of the entity and will pay any past due registration fees.
• A certified copy of the articles (as amended to include the conversion) is required.

Option 3: If you do not want to continue doing business in Virginia:
(No online filing option)

• Visit Forms and Fees, select your foreign business entity type, then go to Close Your Business to select the appropriate form.
• Mark the box on the application to indicate the business has converted or merged to another type of entity under the laws of the home jurisdiction.
• The application must be accompanied by a certified copy of the instrument of entity conversion authenticated by the Secretary of State (or its equivalent) in the home jurisdiction.
• In addition to the closing document’s filing fee, an additional $25 fee needs to accompany the certified copy of the conversion. All documents must be submitted together. (See Filing Requirements in the instructions of the form.)

With just a few clicks, you can submit your Annual Report with and without changes online in the Clerk's Information System (CIS).

If you have filed multiple amendments or mergers in your home state:
(No online filing option)

• You must file a certified copy of each amendment and/or merger, authenticated by the Secretary of State (or its equivalent) in the home jurisdiction, with the Office of the Clerk; submit documents in filing date order via mail or hand delivery.
  • Note: If the certification references multiple documents, they must all be included.
• In some cases, a Commission prescribed form may be required in addition to the certified copy. (see Forms and Fees)
• For corporations increasing their authorized shares, an additional entrance fee may be required. (see Charter Fee schedule) 
• A $25 filing fee is required for each individual document submitted for filing in the Office of the Clerk (even if multiple documents are submitted under one certification).