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SCC eFile Help Topics



New Account Creation

Why register?
Tips for creating secure passwords
How to create an Account

Why register?

  • Conveniently monitor business entities through the use of a "Favorites" list
  • Perform easy step-by-step online transactions for certain types of filings and payments, such as annual registration fee payments, corporate annual reports, registered agent changes, new entity formations, certificate orders, Uniform Commercial Code filings, and submission of certain PDF documents
  • Quickly access online filing history

Questions regarding our Privacy Policy?

The SCC will capture the following information:

  1. Email Address
  2. Name
  3. Firm Name (optional)
  4. Address
  5. Phone Number
  6. Security questions and answers (used to allow password resets)

Upon submission of the account information, a confirmation message will be sent to your email account. You must click on the link from the email to confirm your registration and finalize your account setup.

Tips for creating secure passwords

Your password must contain at least one uppercase letter, one lowercase letter, one number, and be 8-12 characters in length.

  • Mix different characters by using a combination of uppercase letters, lowercase letters, numbers and special characters
  • Include similar looking substitutions, such as the number zero for the letter O, or $ for the letter S
  • Create a unique acronym
  • Do not use personal information (your name, birth date, children, etc.)
  • Do not use real words or acronyms that can be found in a dictionary
  • Do not use keyboard patterns (asdf) or sequential numbers (1234)

How to Create an Account

Click Create an Account in the upper right corner of any page
OR
Click Create an Account when prompted to log in upon starting a filing or payment action

  • Type your first name in the First Name field
  • Type your last name in the Last Name field
  • Type your firm name in the Firm Name field (optional)
  • Type your address line 1 in the Address1 field
  • Type your address line 2 in the Address2 field (optional)
  • Type your city or town in the City/Town field
  • Select your country if other than the "United States of America" in the Country field
  • Select your state if other than "Virginia" in the State field
  • Type your zip code in the Zip Code field
  • Type your phone number in the Phone Number field
  • Type your email address in the Email field
  • Type your email address in the Confirm Email field
  • Type your password in the Password field
  • Type your password in the Confirm Password field
  • Select security question from Security Question 1
  • Type security answer in the Security Answer 1 field (case-sensitive)
  • Select security question from Security Question 2
  • Type security answer in the Security Answer 2 field (case-sensitive)
  • Select the Terms and Conditions statement
  • Type in the words you see in the CAPTCHA box
  • Click Submit

An email will be sent to your email account for activation.

  • Log in to your email
  • Open email from support@scc.virginia.gov
  • Click on the link that is included in the email
  • Your account will be activated


Forgot Password

Click Login in the upper right corner of any page, then Forgot Password? on the login pop-up
OR Click Forgot Password? when prompted to log in upon taking a filing or payment action.

  • Type your email address in the Email field and click Next
  • Type Security Answer 1 and Security Answers 2 in the two security answer fields and click Next

    NOTE: Security answers are case sensitive and must be typed exactly as originally set during account creation.
  • Type your new password in the New Password field
  • Type your new password in the Confirm New Password field
  • Type in the words you see in the CAPTCHA box
  • Click Submit


Profile Options

You can update the following account information through options in the Profile Options section:

Change Password

  • Select Change Password from the Profile link in the upper right corner of any page
  • Type your existing password in the Current password field
  • Type your new password in the New password field
  • Type your new password in the Confirm new password field
  • Type in the words you see in the CAPTCHA box
  • Click Submit

See Tips for creating secure passwords

Change Email Address

When you update your email address your account will be temporarily inactivated.  To activate you will need to select the hyperlink which will be sent to your new email address.

  • Select Change Account Information from the Profile link in the upper right corner of any page
  • Type new email address in Email Address field
  • Type current password in Password field
  • Type in the words you see in the CAPTCHA box
  • Click Update

A message will be sent to your email account for activation.

  • Log in to your email
  • Open email from support@scc.virginia.gov
  • Click on the link that is included in the email
  • Your account will be reactivated

Change Name, Firm Name, Address, or Phone Number

  • Select Change Account Information from the Profile link in the upper right corner of any page
  • To change your name information, enter your new First Name or Last Name in the corresponding fields
  • To change your firm name or address information, enter or select your new Address1, Address 2, City/Town, Country, State, or Zip Code in the corresponding fields
  • To change your phone number, enter your new Phone Number in the corresponding field
  • Enter current password in Password field
  • Type in the words you see in the CAPTCHA box
  • Click Update
  • You will be navigated to the Manage Profile page

Change Security Questions

  • Select Change Account Information from the Profile link in the upper right corner of any page
  • Select new security question from Security Question 1
  • Type security answer in the Security Answer 1 field (case-sensitive)
  • Select new security question from Security Question 2
  • Type security answer in the Security Answer 2 field (case-sensitive)
  • Enter current password in Password field
  • Type in the words you see in the CAPTCHA box
  • Click Update
  • You will be returned to the Manage Profile page

Cancel Account

  • Select Cancel Account from the Profile link in the upper right corner of any page
  • Type current password in Password field
  • Type in the words you see in the CAPTCHA box
  • Click Cancel Account
  • At the Cancel Confirmation prompt, click Yes to cancel your account


My Favorites

Favorites Usage

The favorites feature will allow for frequently accessed business entities or those for which the user is subscribed for email notifications to be available on the Home Page, from the Profile link in the upper right corner of any page, or from the left accordion menu when you are logged in to your account. You can initiate eFile actions for a particular business entity by selecting the business entity SCC ID or Business Entity Name from your Favorites List. You may then select the appropriate eFile action from the Business Entity Details page. You may also subscribe or unsubscribe for email notifications for a particular business entity.

Sorting My Favorites List

Click on up and down triangles to the right of each column heading name to sort by SCC ID, Business Entity Name, Entity Type, or Email Notification status. You may also enter in keyword information in the Search Favorites field to search for matching business entities within your favorites list.

Add to My Favorites List

You can add business entities to Favorites from:

  • Business Entity Search Results page: Click Add for each entity to add to My Favorites
  • Business Entity Details page: Click Add to My Favorites

Access Business Entity Details from My Favorites List

You may access the Business Entity Details page for an entity by clicking on the entity's SCC ID or name.

Subscribe or unsubscribe for email notifications from My Favorites List

Click the Subscribe or Unsubscribe button in the Email Notification column to navigate to the Business Entity Activity Notification subscribe or unsubscribe page for the business entity. For more information, see: Email Notifications

Remove Business Entity from My Favorites List

  • Navigate to the Home Page or My Favorites page as described above
  • Select a business entity from the current page and click Remove. NOTE: Removing a business entity from My Favorites will automatically cancel the user’s subscription for email notifications if previously subscribed


Business Entity Search

The Business Entity Search feature allows you to locate and select a business entity. You can view the details for the business entity. You can select eFile actions to complete for this business entity (login required).

Search Tips

The Business Entity Search provides three options for performing a search by business entity name:

Keyword/Phrase (default option)

Using the Keyword/Phrase default search option, you can search by a keyword or phrase to return matching business entity names, regardless of the order the search words are entered, with results listed in relevancy order.

Enter at least one word (i.e. keyword) that matches a word in the business entity name. The word entered can be located anywhere in the business entity name. You may also enter multiple words (i.e. phrase) where the exact phrase or one or several words in the phrase match the exact phrase or one or several words anywhere within the business entity name.

The system will return the list of business entity names in relevancy order. For keyword searches, business entity names with the keyword at the beginning of the name will be listed before business entity names where the keyword is not the first word in the name (e.g. search for “ABC” will return “ABC Contractors of Virginia, Inc.” before “Contractors ABC of Virginia, Inc.”). For phrase searches, business entity names with the exact phrase at the beginning of the name will be listed before business entity names where the phrase is not the first set of words in the name or the phrase words are in a different order in the name (e.g. search for “ABC Contractors” will return “ABC Contractors of Virginia, Inc.” before “Virginia ABC Contractors Inc.” and “Contractors ABC of Virginia, Inc.”).

Special characters (such as & or %) and punctuation will be ignored by the search. There is no need to enter spaces in place of special characters and punctuation. Results will be the same regardless of the spaces or special characters entered. All words entered, including “noise” words (e.g. the, and, or), will be used by the search.

Starts With

Using the Starts With search option, you can search for a business whose name starts with the entered text. The results will be provided in alphabetical order. The more words entered the more exact and narrow the search, providing fewer search results. For example, a search for “ABC Contractors” will return “ABC Contractors of Virginia, Inc.” but not “ABC Services, Corp.”, “Virginia ABC Contractors Inc.” or “Contractors ABC of Virginia”. However, a search for “ABC” will return “ABC Contractors of Virginia, Inc.” and “ABC Services, Corp.”.

Spaces, special characters (such as & or %) and punctuation will be ignored by the search. There is no need to enter spaces in place of special characters and punctuation. Results will be the same regardless of the spaces, special characters or punctuation entered. All words entered, including “noise” words (e.g. the, and, or), will be used by the search.

Some business entities whose names include an individual's name may be listed by last name. For example, John Smith Design, LLC may be listed as Smith Design, LLC, John. If you do not find an entity listed by its first name, you may find it by last name.

Contains

Using the Contains search option, you can search for a business whose name contains the entered text. The results will be provided in alphabetical order. The more words entered the more exact and narrow the search, providing fewer search results. For example, a search for “ABC Contractors” will return “ABC Contractors of Virginia, Inc.” and “Virginia ABC Contractors Inc.” but not “ABC Services, Corp.” or “Contractors ABC of Virginia”. However, a search for “ABC” will return all of these business entities.

Spaces, special characters (such as & or %) and punctuation will be ignored by the search. There is no need to enter spaces in place of special characters and punctuation. Results will be the same regardless of the spaces, special characters or punctuation entered. All words entered, including “noise” words (e.g. the, and, or), will be used by the search.

Some business entities whose names include an individual's name may be listed by last name. For example, John Smith Design, LLC may be listed as Smith Design, LLC, John. If you do not find an entity listed by its first name, you may find it by last name.

Search by Name

  • Type one or more words (keyword/phrase) or as much of the business entity name as desired (starts with or contains) in the Enter Business Entity Name or SCC ID field
    • Click Search or press Enter
      • To view Business Entity Details, click on the entity's SCC ID or Business Entity Name from the Search Results page
      • To initiate an eFile action, click on the entity's SCC ID or Business Entity Name from the Search Results page.
        • From the Business Entity Details page, select an eFile action.

Search by SCC ID

  • Search for single SCC ID:
    • Type in the eight-character SCC ID in the Enter Business Name or SCC ID field
    • Click Search or press Enter
  • Search for multiple SCC IDs:
    • Type in one or more eight-character SCC IDs in the Enter Business Name or SCC ID field 
    • Ensure that at least one space separates each SCC ID value
    • Click Search or press Enter

General Partnerships, including those registered for status as a Limited Liability Partnership (LLP), are not searchable on this site regardless of the search option selected. For information regarding a general partnership of record with the Commission, please contact the Clerk's Office at (804) 371-9733 or toll-free in Virginia at 1-866-722-2551.



Existing Business

The Existing Business page allows you to navigate to a filing, document submission, payment, certificate order, or email notification subscribe/unsubscribe process for an existing business entity. There are two methods available.

Search by SCC ID: if you know the SCC ID of the existing business entity, you can navigate directly to a filing, document submission, payment, certificate order, or email notification subscribe/unsubscribe process:

  • Type in the eight-character SCC ID in the Enter the SCC ID field of the section corresponding to the filing, document submission, payment, certificate order, or email notification action you wish to perform
  • If performing a Registered Agent filing or a Certificate of Good Standing/Certificate of Fact order, you must also select the radio button corresponding to the specific transaction you wish to complete
  • Click File, Pay, Submit, or Subscribe (corresponding to the specific filing, payment, certificate, or email notification section) or press Enter
  • If you are not logged in, SCC eFile will prompt you to enter your email address and password prior to navigating to the specific transaction or process.

Search by Business Name: if you do not know the SCC ID of the existing business entity, you can search by business name to locate and select the business entity. You can then select a filing, document submission, payment, certificate order, or manage email notification action from the Business Entity Details page (login required):

  • Type one or more words (keyword/phrase) or as much of the business entity name as desired (starts with or contains) in one of the Don’t know the SCC ID? Search by business name fields
    • Click Search or press Enter
      • To view Business Entity Details, click on the entity's SCC ID or Business Entity Name from the Search Results pop-up
      • To initiate an eFile transaction, click on the entity's SCC ID or Business Entity Name from the Search Results pop-up
      • From the Business Entity Details page, select an eFile action

For tips on searching for business entities see Search Tips.



Business Entity Actions

  • File a registered agent change
    This action permits the management of the selected business entity to change the registered agent, including the registered office, for the business entity. For more information about what a registered agent is, see: What is a registered agent?
    Only "Management" of the selected business entity is permitted to process this change using SCC eFile.
  • File a registered office address change
    • The registered agent or management of the entity is permitted to change the registered office address for the entity using SCC eFile.
    • This action should be selected if the business office address changes for the registered agent who is serving the selected business entity.
    • This action will not update the principal office of the selected business entity nor will it change the principal office of the registered agent.
      For more information about what a registered office is, see: What is a registered office?
  • Resign as registered agent
    • This action permits the current registered agent to resign the agency appointment.
    • Only the registered agent is permitted to perform this action.
    • This action will not be available if the current registered agent's status is already "Resigned".
  • File an annual report (corporations only)
    • An officer or director may submit an annual report for the selected corporation.
    • The officer or director must be listed on the annual report.
  • File a principal office address change (limited liability companies only)
    • The management of the limited liability company is permitted to change the principal office address for the entity using SCC eFile.
    • An individual who has been delegated the right and power to manage the business and affairs of the entity is also permitted to change the principal office address.
    • This action should be selected if the principal office address changes for the selected limited liability company.
  • Pay annual registration fee
    • An SCC eFile user may pay the annual registration fee for the selected corporation or limited liability company.
  • Order a certificate of good standing/Order a certificate of fact
    • This action allows a user to request, pay for, and receive a certificate of good standing (Corporations only), a certificate of fact of existence (Virginia limited liability companies only), or a certificate of fact of registration (non-Virginia limited liability companies only) for qualified business entities.
  • Submit a PDF for processing
    • This action allows a user to submit a PDF for processing (Limited liability companies and Virginia corporations only). See: What can I submit?
  • View eFile transaction history
    • For the selected business entity, any SCC eFile user may view the transaction history that has been processed via SCC eFile.
      Note: This does not include all filed transactions for the entity, only those that have been processed via SCC eFile.
  • Manage email notifications
    • This action allows a user who is a registered agent or authorized business representative for the business entity to subscribe or unsubscribe to email notifications when an online filing or payment has been performed for the business by another account holder. See: What notifications will I receive?


Registered Agent Name Change

As a registered agent, how can I change my name on the records of the Commission for the business entity that I serve?

SCC eFile does not allow Registered Agents to change their name on the records of the Commission. This change may be completed in paper by contacting the Clerk's Office at (804) 371-9733 or toll-free in Virginia at 1-866-722-2551.



Registered Agent Change

How do I begin a registered agent change for my business entity on SCC eFile?

  1. Only the management of the business entity may update the entity's registered agent. Users are required to set up an SCC eFile account before completing the change online. See: How to Create an Account? for more information.
  2. Select the File a registered agent change option from the Business Entity Details page OR enter the SCC ID of the business entity in the Enter the SCC ID field and select the Registered Agent Change radio button in the Registered Agent section of the Existing Business page and click File.

How do I file a registered agent change for my business entity on SCC eFile?

  1. You will be presented with the current registered agent and registered office address along with a section to specify the new registered agent by first indicating if the new registered agent is an Individual or a Business Entity.
    • Select "Individual" if your new registered agent is a resident of Virginia and is a member of the Virginia State Bar or is part of the management of the business entity (e.g. an officer or director of a corporation, a member or manager of a limited liability company, a trustee of a business trust, a general partner of a limited partnership or a partner of a registered limited liability partnership)
    • Select "Business Entity" if your registered agent is a domestic or foreign business entity authorized or registered to transact business in Virginia. A business entity may not serve as its own registered agent.
  2. If the new registered agent is an Individual:
    • You will be asked to specify the qualification (for example - the person is a member of the Virginia State Bar or the person is part of the management of the business entity). For additional information regarding who is qualified to serve as a registered agent, see Who can be the registered agent of a business entity in Virginia?.
    • Enter the full name of the new registered agent.
    • Enter the street address of the registered agent's business office. This will be the new registered office for the business entity. The registered office address must be a street address in Virginia.
    • Select from the list of drop down choices the name of the county or independent city in which the registered office is physically located. Counties and independent cities are separate local jurisdictions.
  3. If the new registered agent is a Business Entity authorized or registered to transact business in Virginia:
    • You will be asked to provide part or all of the registered agent's name to search the SCC Clerk's Office records for a qualifying domestic or foreign business entity. Enter the business entity's name in the Registered Agent Name field and click Search or hit Enter. For tips on searching for business entities see Search Tips.
    • From the search results displayed, click Select to the left of the name of the business entity that will be serving as your new registered agent.
      If the entity has not been found, it may be because:
      1. The entity you are searching for is not registered to transact business in Virginia.
      2. The entity you are searching for has been terminated. You may not appoint as a registered agent an entity that has been terminated.
      3. You may be searching by a fictitious name. If you need assistance identifying the official Virginia name, you may conduct an entity search from the main screen or contact the Clerk's Office at (804) 371-9733 or toll-free in Virginia at 1-866-722-2551.
      4. You may be searching for a General Partnership. General Partnerships, including those registered for status as a Limited Liability Partnership (LLP) are not searchable on this site. To appoint a General Partnership as a registered agent, please contact the Clerk's Office at (804) 371-9733 or toll-free in Virginia at 1-866-722-2551.
      5. You may be attempting to appoint the entity itself as its own registered agent. According to the Code of Virginia, an entity may not serve as its own registered agent.
      6. You may be attempting to appoint a Business Trust (BT) as the registered agent for an entity other than a Business Trust. Only a Business Trust may appoint another Business Trust as their registered agent.
      7. You may be attempting to appoint a Limited Partnership (LP) as the registered agent. A Limited Partnership is not searchable on this portion of our site for purposes of appointing one as a new registered agent. To appoint a Limited Partnership as a registered agent, please contact the Clerk's Office at (804) 371-9733 or toll-free in Virginia at 1-866-722-2551.
    • Enter the registered office address for your entity. This must be the same as the business office address of the business entity selected as the new registered agent. For your convenience, SCC eFile returns the Principal Office on file for the business entity selected as the new registered agent. If the Principal Office on file will be the same as the registered office for your business entity, then you may click the checkbox next to "Use the principal office address of the registered agent as the registered office address" feature. The address entered must be a street address in the Commonwealth of Virginia. See What is a Registered Office? for more information.

How do I sign my registered agent change form?

The process for signing a registered agent change form is different based on the type of business entity whose registered agent is being changed.

Corporations - When a registered agent change is filed for a Corporation the following steps are required to complete the signature

  1. Carefully review the affirmation statements and click in the check boxes to affirm. The affirmation statements are required for the electronic signature to be accepted by the SCC.
  2. Enter your name as the signature in the field provided. This is a legal document. Be sure to enter your full name.
  3. Select from the list of eligible titles.
    • The list of choices represents titles of corporate officers or directors who are authorized to complete a registered agent change on behalf of the corporation.
    • If your title does not appear in the list, ensure that you are authorized by the business entity to execute the document. You may consult by-laws or other business records of the entity to ensure compliance.
  4. Click Document Preview if you wish to see a preview version of your filing document prior to actual submission to the SCC
  5. Click Submit for processing. NOTE: Your filing is not complete until you click Submit.
  6. The confirmation page contains the Document Control Number for your filing.
    • Click View and Print Form to view and print the completed form in a PDF document. NOTE: Please turn off your pop-up blocker to view the form. See information about Disabling your pop-up blocker.
    • Click Print this page to print the confirmation page.
    • Click Exit to return to the Business Entity Details page for the current business entity

Limited Liability Companies, Limited Partnerships and Business Trusts - When a registered agent change is filed for a Limited Liability Company (LLC), a Limited Partnership (LP) or a Business Trust, the following steps are required to complete the signature:

  1. Carefully review the affirmation statements and click the check boxes to affirm. The affirmation statements are required for the electronic signature to be accepted by the SCC.
  2. Indicate if the person signing on behalf of the business entity is an Individual or a Business Entity.
    • Select Business Entity if a business entity is serving in a management capacity to sign the registered agent change for the company indicated in the question. Business entities include: Corporations, Limited Liability Companies, Business Trusts, Limited Partnerships, and General Partnerships. If the person taking action on behalf of the business entity whose registered agent is being changed is one of these types of entities, then the user must select Business Entity in response to this question.
    • Select Individual if the person signing the document has the management capacity as an individual to do so for the company indicated in the question.
  3. If Individual is selected:
    • Enter your name as the signature in the field provided. This is a legal document. Be sure to enter your full name.
    • Select from the list of eligible titles.
      • The list of choices represents a list of authorized capacities in which a person can serve the business entity for which the registered agent change is being filed.
      • If the title under which you serve does not appear in the list, ensure that you are authorized by the business entity to execute the document. You may consult by-laws or other business records of the entity to ensure compliance.
    • Click Document Preview if you wish to see a preview version of your filing document prior to actual submission to the SCC
    • Click Submit for processing. NOTE: Your filing is not complete until you click Submit.
    • The confirmation page contains the Document Control Number for your filing.
    • Click View and Print Form to view and print the completed form in a PDF document. NOTE: Please turn off your pop-up blocker to view the form. See information about Disabling your pop-up blocker.
    • Click Print this page to print the confirmation page.
    • Click Exit to return to the Business Entity Details page for the current business entity
  4. If Business Entity is selected:
    • Business Entity Name – Enter the full legal name of the business entity that is signing the document on behalf of the business entity for which the registered agent change is being filed.
    • Business Entity Type - Select the Business Entity Type that is applicable to the company that is signing the document on behalf of the business entity for which the registered agent change is being filed.
    • Business Entity Relationship To {Entity Name} – This is a list of authorized capacities in which a company can serve the business entity for which the registered agent change is being filed.
      • If the title under which the company serves does not appear in the list, ensure that the company is authorized by the business entity to execute the document. You may consult by-laws or business records of the entity to ensure compliance.
    • Enter your name as the signature in the field provided. This is a legal document. Be sure to enter your full name.
    • Select the title of the person signing.
    • Click Document Preview if you wish to see a preview version of your filing document prior to actual submission to the SCC
    • Click Submit for processing. NOTE: Your filing is not complete until you click Submit.
    • The confirmation page contains the Document Control Number for your filing.
      • Click View and Print Form to view and print the completed form in a PDF document. NOTE: Please turn off your pop-up blocker to view the form. See information about Disabling your pop-up blocker.
      • Click Print this page to print the confirmation page.
      • Click Exit to return to the Business Entity Details page for the current business entity

Why am I being asked: "Is the person signing on behalf of {your company name} an individual or business entity"?

SCC eFile strives to provide the appropriate legal signature requirements when action is being taken by a business entity on behalf of a business entity. We understand that under some circumstances Limited Liability Companies (LLCs), Limited Partnerships (LPs) and Business Trusts may be managed by other business entities rather than individuals. When a business entity signs on behalf of a business entity, this is called a "cascading signature". For additional instructions, see How do I sign my registered agent change?



Registered Office Change

What is the registered office of a business entity?

How do I begin a registered office change for a business entity on SCC eFile?

  1. The registered agent or management of the business entity may update the registered office of a business entity. Users are required to set up an SCC eFile account before completing the change online. See How do I set up an SCC eFile Account? for more information.

    Select the File a registered office address change option from the Business Entity Details page OR enter the SCC ID of the business entity in the Enter the SCC ID field and select the Registered Office Change radio button in the Registered Agent section of the Existing Business page and click File

How do I file a registered office change for a business entity on SCC eFile?

  1. You will be presented with the current registered agent and registered office address along with entry fields in which to enter the new registered office address. The new registered office address must be a street address in Virginia. Enter the new registered office address in the fields provided.
  2. Select from the list of drop down choices the name of the county or independent city in which the registered office is physically located. Counties and independent cities are separate local jurisdictions.

How do I sign my registered office change form?

The process for signing a registered office change form is different based on who is completing the registered office change; either Registered Agent or Management.

How do I sign my registered office change form as a Registered Agent

  • Carefully review the affirmation statements and click in the check boxes to affirm. The affirmation statements are required for the electronic signature to be accepted by the SCC.
    1. If the registered agent signing the form is an Individual:
      • Enter your name as the signature in the field provided. This is a legal document. Be sure to enter your full name.
    2. If the registered agent signing the form is a Business Entity:
      • The name of the registered agent business entity will be pre-filled.
      • Select the Entity Type that is applicable to the Registered Agent
      • Enter your name as the signature in the field provided. This is a legal document. Be sure to enter your full name.
      • Select the title of the person signing.
    3. Click Document Preview if you wish to see a preview version of your filing document prior to actual submission to the SCC.
    4. Click Submit for processing. NOTE: Your filing is not complete until you click Submit.
    5. The confirmation page contains the Document Control Number for your filing.
      • Click View and Print Form to view and print the completed form in a PDF document. NOTE: Please turn off your pop-up blocker to view the form. See information about Disabling your pop-up blocker.
      • Click Print this page to print the confirmation page.
      • Click Exit to return to the Business Entity Details page for the current business entity

How do I sign my registered office change form as Management?

The process for signing a registered office change is different based on the type of business entity whose registered office is being changed.

Corporations - When a registered office change is filed for a Corporation the following steps are required to complete the signature:

  • Carefully review the affirmation statements and click in the check boxes to affirm. The affirmation statements are required for the electronic signature to be accepted by the SCC.
    1. Enter your name as the signature in the field provided. This is a legal document. Be sure to enter your full name.
    2. Select from the list of eligible titles
      • The list of choices represents titles of corporate officers or directors who are authorized to complete a registered office change on behalf of the corporation.
      • If your title does not appear in the list, ensure that you are authorized by the business entity to execute the document. You may consult by-laws or other business records of the entity to ensure compliance.
    3. Click Document Preview if you wish to see a preview version of your filing document prior to actual submission to the SCC.
    4. Click Submit for processing. NOTE: Your filing is not complete until you click Submit.
    5. The confirmation page contains the Document Control Number for your filing.
      • Click View and Print Form to view and print the completed form in a PDF document. NOTE: Please turn off your pop-up blocker to view the form. See information about Disabling your pop-up blocker.
      • Click Print this page to print the confirmation page.
      • Click Exit to return to the Business Entity Details page for the current business entity

For Limited Liability Companies, Limited Partnerships and Business Trusts - When a registered office change is filed for a limited liability company (LLC), a limited partnership (LP) or a business trust, the following steps are required to complete the signature:

  • Carefully review the affirmation statements and click in the check boxes to affirm. The affirmation statements are required for the electronic signature to be accepted by the SCC.
    1. Indicate if the person signing on behalf of the business entity is an Individual or Business Entity
      • Select Business Entity if a business entity is serving in a management capacity to sign the registered office change for the company indicated in the question. Business entities include: Corporations, Limited Liability Companies, Business Trusts, Limited Partnerships, and General Partnerships. If the person taking action on behalf of the business entity whose registered office is being changed is one of these types of entities, then the user must select Business Entity in response to this question.
      • Select Individual if the person signing the document has the management capacity as an individual to do so for the company indicated in the question.
    2. If Individual is selected:
      1. Enter your name as the signature in the field provided. This is a legal document. Be sure to enter your full name.
      2. Select from the list of eligible titles.
        • The list of choices represents a list of authorized capacities in which a person can serve the business entity for which the registered office change is being filed.
        • If the title under which you serve does not appear in the list, ensure that you are authorized by the business entity to execute the document. You may consult by-laws or other business records of the entity to ensure compliance.
      3. Click Document Preview if you wish to see a preview version of your filing document prior to actual submission to the SCC.
      4. Click Submit for processing. NOTE: Your filing is not complete until you click Submit.
      5. The confirmation page contains the Document Control Number for your filing.
        • Click View and Print Form to view and print the completed form in a PDF document. NOTE: Please turn off your pop-up blocker to view the form. See information about Disabling your pop-up blocker.
        • Click Print this page to print the confirmation page.
        • Click Exit to return to the Business Entity Details page for the current business entity
    3. If Business Entity is selected:
      • Business Entity Name – Enter the full legal name of the business entity who is signing the document on behalf of the business entity for which the registered office change is being filed.
      • Business Entity Type - Select the Business Entity Type that is applicable to the company that is signing the document on behalf of the business entity for which the registered office change is being filed.
      • Business Entity Relationship To {Entity Name} – This is a list of authorized capacities in which a company can serve the business entity for which the registered office change is being filed.
        • If the title under which the company serves does not appear in the list, ensure that the company is authorized by the business entity to execute the document. You may consult by-laws or other business records of the entity to ensure compliance.
      • Enter your name as the signature in the field provided. This is a legal document. Be sure to enter your full name.
      • Select the title of the person signing
      • Click Document Preview if you wish to see a preview version of your filing document prior to actual submission to the SCC.
      • Click Submit for processing. NOTE: Your filing is not complete until you click Submit.
      • The confirmation page contains the Document Control Number for your filing.
        • Click View and Print Form to view and print the completed form in a PDF document. NOTE: Please turn off your pop-up blocker to view the form. See information about Disabling your pop-up blocker.
        • Click Print this page to print the confirmation page.
        • Click Exit to return to the Business Entity Details page for the current business entity

Why am I being asked: "Is the person signing on behalf of {your company name} an individual or business entity"?

SCC eFile strives to provide the appropriate legal signature requirements when action is being taken by a business entity on behalf of a business entity. We understand that under some circumstances Limited Liability Companies (LLCs), Limited Partnerships (LPs) and Business Trusts may be managed by other business entities rather than individuals. When a business entity signs on behalf of a business entity, this is called a "cascading signature". For additional instructions, see How do I sign my registered office change as management?



Registered Agent Resignation

How do I begin to resign as a Registered Agent on SCC eFile?

  • The registered agent is required to set up an SCC eFile account before completing a resignation online. See: How do I set up an SCC eFile Account? for more information.
  • Select the Resign as registered agent option from the Business Entity Details page OR enter the SCC ID of the business entity in the Enter the SCC ID field and select the Registered Agent Resignation radio button in the Registered Agent section of the Existing Business page and click File.

How do I resign as a Registered Agent on SCC eFile?

  • Carefully review the affirmation statements and click in the check boxes to affirm.   The affirmation statements are required for the electronic signature to be accepted by the SCC.
    • In order for the resignation to be processed properly, a resigning agent must check the box which states: "The registered agent hereby resigns as registered agent for {business entity name}"
    • Upon resignation, a registered agent has the option to discontinue the registered office of the business entity. If the resigning registered agent wishes to discontinue the registered office upon resignation as registered agent, do so by selecting the designated checkbox.  If the registered agent does not wish to discontinue the registered office, this field may be left blank.
    • Resigning registered agents are required to send by certified mail to the address of the principal office of the entity from which they are resigning the statement of resignation on or before the business day following the day on which the statement is filed. This field affirms that the resigning agent will comply with this statute and is required to be checked in order to complete the registered agent resignation.

How do I sign my resignation as a Registered Agent?

  • Carefully review the affirmation statements and click in the check boxes to affirm. The affirmation statements are required for the electronic signature to be accepted by the SCC.
    1. If the resigning registered agent is an Individual:
      • Enter your name as the signature in the field provided. This is a legal document. Be sure to enter your full name.
    2. If the resigning registered agent is a Business Entity:
      • The name of the resigning business entity will be pre-filled
      • Select the Entity Type that is applicable to the Registered Agent
      • Enter your name as the signature in the field provided. This is a legal document. Be sure to enter your full name.
      • Select the title of the person signing
      • Click Document Preview if you wish to see a preview version of your filing document prior to actual submission to the SCC.
      • Click Submit for processing. NOTE: Your filing is not complete until you click Submit.
      • The confirmation page contains the Document Control Number for your filing.
        • Click View and Print Form to view and print the completed form in a PDF document. NOTE: Please turn off your pop-up blocker to view the form. See information about Disabling your pop-up blocker.
        • Click Print this page to print the confirmation page.
        • Click Exit to return to the Business Entity Details page for the current business entity



Filing Signature

Electronic signatures in SCC eFile are dependent upon the transaction type and the source of the filing. The following sections provide more detailed instructions for signing in SCC eFile.



Annual Reports

Principal Office Address
Directors and Principal Officers
Signing an Annual Report

Virginia Law requires the Commission to return for correction or explanation an annual report that is incomplete or inaccurate. An acceptable annual report must be received on or before the due date. The corporation is not in good standing if the report is overdue. If an acceptable report is not received on or before the last day of the fourth month following the due date, the corporation's existence (domestic) / certificate of authority (foreign) will be automatically terminated / revoked.

Privacy Advisory: Information such as social security number, date of birth, maiden name, or financial institution account numbers is NOT required to be included in business entity documents filed with the Office of the Clerk of the Commission. Any information provided on these documents is subject to public viewing.

How do I change the Principal Office address?

To change the Principal Office information:

  1. Select the File an annual report option from the Business Entity Details page OR enter the SCC ID of the business entity in the Enter the SCC ID field of the Annual Report section of the Existing Business page and click File.
  2. Click the Edit Principal Office button found to the right of the address, the screen will change to enable you to modify the address information.
  3. For addresses outside the United States, select the appropriate country from the dropdown list found in the country field.
  4. Complete the required fields for the address.
  5. Click Save to save the information that you have entered and return to the Annual Report review screen.

About Directors and Principal Officers

All Directors and Principal Officers (e.g., president, secretary, treasurer, etc.) must be listed in the annual report. An individual may be designated as both a director and an officer. All directors and officers listed in the report will be "on record" in the Clerk's Office.

If the Corporation does not have directors because the initial directors are not named in the articles of incorporation and an organizational meeting of the corporation has not been held or the board of directors has been eliminated pursuant to a valid shareholder agreement authorized by the Code of Virginia, or does not have officers because an organizational meeting has not been held, contact the Clerk's Office for a pre-printed annual report form. You may use this link to request a form online.

As a result of legislation effective July 1, 2014, the Commission can no longer accept through SCC eFile any corporate annual report that contains any change to director or officer information. As of July 1, 2014, an annual report that contains any such change must be submitted on a paper annual report form that has been furnished by the Commission. An annual report that does not contain any such change may be submitted online through SCC eFile.

Visit www.scc.virginia.gov/clk/ElectronicFormRequest.aspx or contact the Clerk’s Office at (804) 371-9733 or toll free in Virginia, 1-866-722-2551, to request a copy of the annual report form

Complete an Annual Report by Digitally Signing

To complete and submit an Annual Report you must follow the following steps:

  1. Review and accept the affirmation statement at the bottom of the screen by clicking on the check box next to the statement
  2. Select a name from the list of names found in the drop-down list.
    Note: The individual signing the Annual Report must appear in the list of Directors and Principal Officers
  3. To digitally sign the document, type the name as it appears in the previous field (i.e., the name field).
    Note: The name must match exactly as it appears in the name field (punctuation is automatically excluded and the field is not case sensitive)



LLC Principal Office Address Change

This filing allows a user to make a change to the address of the limited liability company’s principal office where its principal executive offices are located. See § 13.1-1002 of the Code of Virginia. It is also the location at which the limited liability company is required to keep a current list of the full name and last known address of each member of the limited liability company, as well as the other limited liability company information and records specified in § 13.1-1028 of the Code of Virginia.

How do I change the Principal Office address for an LLC?

The principal office address must include a street and number, if one is associated with the principal office’s location. A rural route and box number may only be used if no street address is associated with the principal office’s location. A post office box is not acceptable given the statutory provisions described in the preceding paragraph. To change the Principal Office information:

  1. Select the File a principal office address change option from the Business Entity Details page OR enter the SCC ID of the business entity in the Enter the SCC ID field of the Limited Liability Company Principal Office Change section of the Existing Business page and click File.
  2. The existing address will be listed in the Current Principal Office Address on Record section.
  3. Complete the required address fields in the New Principal Office Address section.
  4. For addresses outside the United States, select the appropriate country from the dropdown list found in the country field.
  5. Proceed to the Signature section.

How do I sign the Principal Office address change for an LLC?

LLC principal office address changes require the signature of a member of the management of the LLC (i.e. Member or Manager) or an individual who has been delegated the right and power to manage the company's business and affairs. The following steps are required to complete the signature:

  • Carefully review the affirmation statements and click in the check boxes to affirm. The affirmation statements are required for the electronic signature to be accepted by the SCC.
    1. Indicate if the person signing on behalf of the business entity is an Individual or Business Entity.
      • Select Business Entity if a business entity is serving in a management capacity to sign the principal office change for the LLC indicated in the question. Business entities include: Corporations, Limited Liability Companies, Business Trusts, Limited Partnerships, and General Partnerships. If the person taking action on behalf of the business entity whose principal office is being changed is one of these types of entities, then the user must select Business Entity in response to this question.
      • Select Individual if the person signing the document has the management capacity as an individual to do so for the company indicated in the question or has been delegated the right and power to manage the company's business and affairs.
    2. If Individual is selected:
      1. Enter your name as the signature in the field provided. This is a legal document. Be sure to enter your full name.
      2. Select from the list of eligible titles.
        • The list of choices represents a list of authorized capacities in which a person can serve the business entity for which the principal office change is being filed.
        • If the title under which you serve does not appear in the list, ensure that you are authorized by the business entity to execute the document and select the Other Authorized Manager, Specify selection to enter your title. You may consult by-laws or other business records of the entity to ensure compliance. You will be required to select an affirmation checkbox indicating you have been delegated the right and power to manage the company's business and affairs.
    3. Click Document Preview if you wish to see a preview version of your filing document prior to actual submission to the SCC.
    4. Click Submit for processing. NOTE: Your filing is not complete until you click Submit.
    5. The confirmation page contains the Document Control Number for your filing.
      • Click View and Print Form to view and print the completed form in a PDF document. NOTE: Please turn off your pop-up blocker to view the form. See information about Disabling your pop-up blocker.
      • Click Print this page to print the confirmation page.
      • Click Exit to return to the Business Entity Details page for the current business entity.
  • If Business Entity is selected:
    • Business Entity Name – Enter the full legal name of the business entity who is signing the document on behalf of the business entity for which the principal office change is being filed.
    • Business Entity Type - Select the Business Entity Type that is applicable to the company that is signing the document on behalf of the business entity for which the principal office change is being filed.
    • Business Entity Relationship To {Entity Name} – This is a list of authorized capacities in which a company can serve the business entity for which the principal office change is being filed.
      • If the title under which the company serves does not appear in the list, ensure that the company is authorized by the business entity to execute the document. You may consult by-laws or other business records of the entity to ensure compliance.
    • Enter your name as the signature in the field provided. This is a legal document. Be sure to enter your full name.
    • Select the title of the person signing.
    • Click Document Preview if you wish to see a preview version of your filing document prior to actual submission to the SCC.
    • Click Submit for processing. NOTE: Your filing is not complete until you click Submit.
    • The confirmation page contains the Document Control Number for your filing.
      • Click View and Print Form to view and print the completed form in a PDF document. NOTE: Please turn off your pop-up blocker to view the form. See information about Disabling your pop-up blocker.
      • Click Print this page to print the confirmation page.
      • Click Exit to return to the Business Entity Details page for the current business entity.

Why am I being asked: "Is the person signing on behalf of {your company name} an individual or business entity"?

SCC eFile strives to provide the appropriate legal signature requirements when action is being taken by a business entity on behalf of a business entity. We understand that under some circumstances Limited Liability Companies (LLCs), Limited Partnerships (LPs) and Business Trusts may be managed by other business entities rather than individuals. When a business entity signs on behalf of a business entity, this is called a "cascading signature". For additional instructions, see How do I sign the Principal Office address change for an LLC?



Annual Registration Fee

The Annual Registration Fee review screen displays any fees or penalties for a business entity. If a business entity has an outstanding balance, a table listing the fees and penalties for each year will be displayed. If a business entity does not have an outstanding balance, a zero balance will display along with a message that no registration fee is due.

  • A corporation will not be in good standing unless the balance due is paid in full by the due date listed on the page.
  • Partial payments are not permitted through SCC eFile.
  • A convenience fee will be charged by our payment vendor as part of this transaction.

To proceed with making a payment for the Total Balance Due, click Pay Now.

 



Online Payment

Select Payment Method
Waiting for Payment Confirmation

Select Payment Method

Select the payment method (e.g., credit card or eCheck) to use when making payments to the Commission for the transaction indicated on the screen. Available payment methods include Visa, MasterCard, Discover, American Express, and eCheck.

Before continuing, ensure that your browser allows pop-up windows. See information about Disabling your pop-up blocker. Completion of the payment process will continue via a pop-up window from our third party payment vendor.

To proceed with making a payment, click Next.

Waiting for Payment Confirmation

After selecting your payment method for the transaction, SCC eFile displays the Waiting to receive payment confirmation page while also displaying the payment information pages from our payment vendor, Official Payments Corporation.

The first page from our payment vendor is the "Make a Payment" page containing the Official Payments Corporation Terms and Conditions.

If you do not first see the Make a Payment page containing Official Payments Terms and Conditions, check the following:

  • Your browser may have blocked the Make a Payment pop-up window. See information about Disabling your pop-up blocker.
  • Your browser may have cookies disabled. Set the browser to allow cookies.
  • The Make a Payment window may be minimized on your task bar. Check the other windows on your task bar.
  • The Make a Payment window may be on another tab in your browser. Check the other tabs at the top of the screen.

Access the Help option within the Official Payments pages for further assistance with completing your payment.

Once your payment has been processed by Official Payments and confirmation is received, the SCC eFile Waiting to receive payment confirmation page will automatically navigate until confirmation of payment is received. Once received, SCC eFile will automatically continue to the SCC eFile confirmation page. IMPORTANT: Do not close the Waiting to receive payment page until you have received your SCC eFile confirmation page.

If you closed the Official Payments Make a Payment window, if you cannot find the Official Payments Make a Payment window, or if you would like to select a different payment method, click Return to Select Payment Method to start the process again.



Initial Financing Statements and Amendments

UCC Filing Options

The Clerk's Office is designated as the central filing office in the Commonwealth for Uniform Commercial Code (UCC) documents which evidence a security interest in personal property securing payment or performance of an obligation and their amendment, assignment, and termination.

The SCC eFile system will permit the submission of Initial Financing Statements (UCC-1) and Initial Financing Statement Amendments (UCC-3). To proceed with a UCC filing:

  1. Select a filing option
  2. Read and acknowledge the privacy statement by clicking the check box at the bottom of the page
  3. Click Next to continue

Submitting an Initial Financing Statement (UCC-1, UCC-1AP, UCC-1AD)
Submitting a Financing Statement Amendment (UCC-3, UCC-3AP, UCC-3AD)

How do I file an Initial Financing Statement?

To file a new Initial Financing Statement (UCC-1):

  1. Complete the Financing Statement Filer Information page and click Next
  2. Complete the Financing Statement Debtor Information page and click Next
  3. Complete the Financing Statement Secured Party Information page and click Next
  4. Complete the Financing Statement Collateral page and click Next
  5. Complete the Financing Statement Other Information page (if necessary) and click Next
  6. Review all information entered on the Financing Statement Preview page and click Pay and File
  7. Make a payment through our third party payment provider and wait for confirmation

Financing Statement Filer Information

Provide the contact information for this submission:

  1. Complete the fields in Section A and B. The SCC eFile account holder's name will be prefilled in the Name fields in Section A and B but can be changed as necessary.
  2. Click Next to continue

When providing an address outside of the United States, select the country and the state field will automatically change to non-US.

No acknowledgment will be sent to the address provided. Acknowledgment is provided through a confirmation page at the conclusion of the filing process.

Financing Statement Debtor Information

To enter a Debtor:

  1. Select the type of debtor (either Organization or Individual) at the top of the page
  2. Once selected, complete the additional fields displayed below for the debtor under field 1. The fields for entry are determined and formatted by the guidelines for each debtor type described below.
  3. After all required fields are entered, click Save debtor. The debtor information entered will be displayed in the table at the bottom of this page.
  4. To enter additional debtors, repeat steps 1 through 3. A maximum of 16 debtors can be saved and submitted with a filing. Contact the Clerk's Office or file by paper for filings involving more than 16 debtors.
  5. To sort the list in the table, click on the triangles next to the column title you wish to sort
  6. To edit a debtor in the table, click Edit in the row for the selected debtor. The information for the debtor will be prefilled in the fields above the table. Edit the necessary fields and click Save debtor to save the updated information.
  7. To delete a debtor in the table, click Delete in the row for the selected debtor. Confirm you wish to delete the selected debtor's information from the table.
  8. Once all debtors have been entered, click Next. At least one debtor must be entered to continue.

Organizational Debtor

"Organization" means an entity having a legal identity separate from its owner. A partnership is an organization; a sole proprietorship is not an organization, even if it does business under a trade name.

  • Enter debtor's exact full legal name, do not abbreviate.
  • If debtor is a partnership, enter exact legal full name of partnership; you need not enter partners as additional debtors.
  • Do not use debtor's trade name, DBA, AKA, FKA, Division name, etc. in place of or combined with the debtor's legal name; you may add such other names as additional debtors if you wish (but neither is required or recommended).
  • If debtor is a registered organization (e.g., corporation, limited partnership, limited liability company), it is advisable to examine debtor's current filed charter documents to determine debtor's correct name, organization type, and jurisdiction of organization.
  • If Organization Name(s) is a long name and does not fit within the format of the form, users should file manually or use the PDF file upload option.

Individual Debtor

"Individual" means a natural person; this includes a sole proprietorship, whether or not operating under a trade name.

  • Do not use prefixes (Mr., Mrs., Ms.).
  • Use Suffix field only for titles of lineage (Jr., Sr., III) and not for other suffixes or titles (e.g., MD).
  • Use married woman's personal name (Mary Smith, not Mrs. John Smith).
  • Enter individual debtor's family name (surname) in Last Name box, first given name in the First Name box, and all additional given names in Middle Name box.
  • Do not use Debtor's trade name, DBA, AKA, FKA, Division name, etc. in place of or combined with debtor's legal name; you may add such other names as additional debtors if you wish (but neither is required or recommended).
  • If Individual Debtor Name(s) is a long name and does not fit within the format of the form, system displays a message to the users to file manually or to use the PDF file upload option.

Financing Statement Secured Party Information

To enter a secured party:

  1. Select the type of secured party (either Organization or Individual) at the top of the page
  2. Once selected, complete the additional fields displayed below for the secured party under field 3.
  3. After all required fields are entered, click Save secured party. The secured party information entered will be displayed in the table.
  4. To enter additional secured parties, repeat steps 1 through 3. A maximum of 8 secured parties can be saved and submitted with a filing. Contact the Clerk's Office or file by paper for filings involving more than 8 secured parties.
  5. To sort the list in the table, click on the triangles next to the column title you wish to sort
  6. To edit a secured party in the table, click Edit in the row for the selected secured party. The information for the secured party will be prefilled in the fields above the table. Edit the necessary fields and click Save secured party to save the updated information.
  7. To delete a secured party in the table, click Delete in the row for the selected secured party. Confirm you wish to delete the selected secured party's information from the table.
  8. If a secured party name(s) is a long name and does not fit within the format of the form, user should file manually or use the PDF file upload option.
  9. Once all secured parties have been entered, click Next. At least one secured party must be entered to continue.

Financing Statement Collateral

To complete the Collateral page:

  1. Type or paste in the description of the collateral covered by this financing statement in field 4. SCC eFile allows for up to 65,535 characters to be entered. If your filing requires more information than what is allowed online, submit the form manually.

If this financing statement is to be filed [for record] (or recorded) in the real estate records (only if applicable):

  1. Select the checkbox next to field 13. Once clicked, additional fields will be displayed.
  2. Complete fields 14, 15 and 16 allowing you to enter more information about the collateral
  3. Once all necessary fields are completed, click Next to continue

Financing Statement Other Information

To complete the Other Information page:

  1. Complete each field that is applicable to the filing. A description of each field is included below.
  2. Click Next to continue

    • 5. Debtor is
      If debtor is a trust or a trustee acting with respect to property held in trust or is a decedent's estate, select the appropriate designation.
    • 6a. Select only if applicable
      If the Financing Statement relates to a Public-Finance Transaction, a Manufactured-Home Transaction, a Transmitting Utility as defined in the applicable Commercial Code, select the appropriate designation.
    • 6b. Select only if applicable
      If this is an agricultural lien (as defined in applicable Commercial Code) filing or is otherwise not a UCC security interest filing (e.g., a tax lien, judgment lien, etc.), select the appropriate value for field (6b).
    • 7. Alternate Name Designation
      If the filer desires (at the filer's option) to use titles of lessee and lessor, or consignee and consignor, or seller and buyer (in the case of accounts or chattel paper), or bailee and bailor, or licensee and licensor instead of debtor and secured party, select the appropriate value for field (7).

    • 8. Optional Reference Data
      This item is optional and for the filer's use only. For the filer's convenience of reference, filer may enter in any identifying information (e.g., secured party's loan number, law firm file number, debtor's name or other identification, state in which the form is being filed, etc.) that the filer may find useful. Do not include social security numbers or other personally identifiable information.

    • 17. Miscellaneous
      This field is optional. Under certain circumstances, additional information not provided on the Financing Statement (Form UCC1) may be required. Use this space to provide such additional information or to comply with such requirements; otherwise, leave blank. Do not include social security numbers or other personally identifiable information.

Financing Statement Preview Page

The preview screen provides an opportunity to review and make changes to information before making a payment and submitting the filing to the SCC.

To review and edit filing data:

  1. Click on each of the blue title bars to automatically expand and contract each section to display the information that corresponds to different sections of the filing
  2. Within an expanded section, click Edit to navigate back to the corresponding page to enable changes to be made. Changes cannot be made directly on the preview screen.
  3. Make the appropriate edits to the filing information and click Back to preview to navigate back to the preview page with the latest information updates reflected
  4. Repeat steps 2 and 3 for each preview section where changes are required

To pay and submit the filing to the SCC:

  1. Click Pay and File to continue to the payment process
  2. Acknowledge the message to disable popup blocker warning
  3. Complete the required fields in the online payment process

Once payment has been received, a confirmation page will be displayed with a File Number/DCN and a link to a completed PDF containing the information submitted to the SCC.

UCC Filing Confirmation Page

Your UCC document has been filed successfully. An email with this information will be sent to the SCC eFile account.

  • Click View Form to open a new window that will display a PDF of the filing you submitted
  • Click Exit to return to the UCC Options page
  • Click on Survey link to take a brief survey, provide comments and/or feedback.

How do I file a Financing Statement Amendment?

SCC eFile provides the option of filing an amendment to an Initial Financing Statement online. The following amendments can be submitted through this system:

To file a Financing Statement Amendment (UCC-3):

  1. At the bottom of the Financing Statement Details page you will find the filing actions that are available for the File Number/DCN selected.
    Note: Amendments can only be submitted against an Initial Financing Statement (UCC-1). If you are using an amendment file number/DCN, click on the Filing History button to locate the Initial Financing Statement (UCC-1). The Initial Financing Statement can be identified by locating the record marked with "FSO" in the UCC Type column.
  2. Select which type of amendment you would like to file by clicking the link at the bottom of the page in the section titled Which action would you like to perform?
  3. Complete the Financing Statement Filer Information page and click Next
  4. Provide any additional information on subsequent pages specific to the type of amendment and click Next
  5. Complete the authorization page, if needed, and click Next
  6. Review all information entered on the Financing Statement Preview page and click Pay and File
  7. Make a payment through our third party payment provider and wait for confirmation

How do I file a Termination Amendment for an Initial Financing Statement?

  1. Complete the Financing Statement Filer Information page and click Next
  2. Complete the Financing Statement Amendment Information - Termination Authorization page and click Next
  3. Review all information entered on the Financing Statement Preview page and click Pay and File
  4. Make a payment through our third party payment provider and wait for confirmation. A PDF of the submitted filing will be available on the confirmation page and within the My eFile Transaction History option on SCC eFile.

Financing Statement Filer Information - Termination

Provide the contact information for this submission:

  1. Complete the fields in Section A and B. The SCC eFile account holder's name will be prefilled in the Name fields in Section A and B but can be changed as necessary.
  2. Click Next to continue

When providing an address outside of the United States, select the country and the state field will automatically change to non-US.

No acknowledgment will be sent to the address provided. Acknowledgment is provided through a confirmation page at the conclusion of the filing process.

Financing Statement Amendment Information - Termination Authorization

To complete the Termination Authorization page:

  1. Enter information in field 9a. for an Organization OR in fields 9b. for an Individual. Always enter the name of the party of record authorizing this Amendment; in most cases, this will be a secured party of record. The following applies to field 9:
    • If the indicated financing statement refers to the parties as lessee and lessor, or consignee and consignor, or seller and buyer, instead of debtor and secured party, references in this Amendment shall be deemed likewise so to refer to the parties.
    • If this is an Amendment authorized by the debtor that adds collateral or adds a debtor, or if this is a Termination authorized by a debtor, check the box in item 9 and enter the name, properly formatted, of the debtor authorizing this Amendment.
  2. Enter information in field 10, if applicable. This item is optional and for the filer's use only. For the filer's convenience of reference, filer may enter in any identifying information (e.g., secured party's loan number, law firm file number, debtor's name or other identification, state in which the form is being filed, etc.) that the filer may find useful.
  3. Click Next to continue

Financing Statement Preview Page - Termination

The preview screen provides an opportunity to review and make changes to information before making a payment and submitting the filing to the SCC.

To review and edit filing data:

  1. Click on each of the blue title bars to automatically expand and contract each section to display the information that corresponds to different sections of the filing
  2. Within an expanded section, click Edit to navigate back to the corresponding page to enable changes to be made. Changes cannot be made directly on the preview screen.
  3. Make the appropriate edits to the filing information and click Back to preview to navigate back to the preview page with the latest information updates reflected
  4. Repeat steps 2 and 3 for each preview section where changes are required

To pay and submit the filing to the SCC:

  1. Click Pay and File to continue to the payment process
  2. Acknowledge the message to disable popup blocker warning
  3. Complete the required fields in the online payment process

Once payment has been received, a confirmation page will be displayed with a File Number/DCN and a link to a completed PDF containing the information submitted to the SCC.

UCC Termination Confirmation Page

Your UCC document has been filed successfully. An email with this information will be sent to the SCC eFile account.

  • Click View Form to open a new window that will display a PDF of the filing you submitted
  • Click Exit to return to the UCC Options page
  • Click on Survey link to take a brief survey, provide comments and/or feedback.

How do I file a Continuation Amendment for an Initial Financing Statement?

  1. Complete the Financing Statement Filer Information page and click Next
  2. Complete the Financing Statement Amendment Information - Continuation Authorization page and click Next
  3. Review all information entered on the Financing Statement Preview page and click Pay and File
  4. Make a payment through our third party payment provider and wait for confirmation. A PDF of the submitted filing will be available on the confirmation page and within the My eFile Transaction History option on SCC eFile.

Financing Statement Filer Information - Continuation

Provide the contact information for this submission:

  1. Complete the fields in Section A and B. The SCC eFile account holder's name will be prefilled in the Name fields in Section A and B but can be changed as necessary.
  2. Click Next to continue

When providing an address outside of the United States, select the country and the state field will automatically change to non-US.

No acknowledgment will be sent to the address provided. Acknowledgment is provided through a confirmation page at the conclusion of the filing process.

Financing Statement Amendment Information - Continuation Authorization

To complete the Continuation Authorization page:

  1. Enter information in field 9a. for an Organization OR in fields 9b. for an Individual. Always enter the name of the party of record authorizing this Amendment; in most cases, this will be a secured party of record. The following applies to field 9:
    • If the indicated financing statement refers to the parties as lessee and lessor, or consignee and consignor, or seller and buyer, instead of debtor and secured party, references in this Amendment shall be deemed likewise so to refer to the parties.
    • If this is an Amendment authorized by the debtor that adds collateral or adds a debtor, or if this is a Termination authorized by a debtor, check the box in item 9 and enter the name, properly formatted, of the debtor authorizing this Amendment.
  2. Enter information in field 10, if applicable. This item is optional and for the filer's use only. For the filer's convenience of reference, filer may enter in any identifying information (e.g., secured party's loan number, law firm file number, debtor's name or other identification, state in which the form is being filed, etc.) that the filer may find useful.
  3. Click Next to continue

Financing Statement Preview Page - Continuation

The preview screen provides an opportunity to review and make changes to information before making a payment and submitting the filing to the SCC.

To review and edit filing data:

  1. Click on each of the blue title bars to automatically expand and contract each section to display the information that corresponds to different sections of the filing
  2. Within an expanded section, click Edit to navigate back to the corresponding page to enable changes to be made. Changes cannot be made directly on the preview screen.
  3. Make the appropriate edits to the filing information and click Back to preview to navigate back to the preview page with the latest information updates reflected
  4. Repeat steps 2 and 3 for each preview section where changes are required

To pay and submit the filing to the SCC:

  1. Click Pay and File to continue to the payment process
  2. Acknowledge the message to disable popup blocker warning
  3. Complete the required fields in the online payment process

Once payment has been received, a confirmation page will be displayed with a File Number/DCN and a link to a completed PDF containing the information submitted to the SCC.

UCC Continuation Confirmation Page

Your UCC document has been filed successfully. An email with this information will be sent to the SCC eFile account.

  • Click View Form to open a new window that will display a PDF of the filing you submitted
  • Click Exit to return to the UCC Options page
  • Click on Survey link to take a brief survey, provide comments and/or feedback.

How do I file an Assignment Amendment for an Initial Financing Statement?

  1. Complete the Financing Statement Filer Information page and click Next
  2. Complete the Financing Statement Amendment Information - Assignment page and click Next
  3. Complete the Financing Statement Amendment Information - Assignment Authorization page and click Next
  4. Review all information entered on the Financing Statement Preview page and click Pay and File
  5. Make a payment through our third party payment provider and wait for confirmation. A PDF of the submitted filing will be available on the confirmation page and within the My eFile Transaction History option on SCC eFile.

Financing Statement Filer Information - Assignment

Provide the contact information for this submission:

  1. Complete the fields in Section A and B. The SCC eFile account holder's name will be prefilled in the Name fields in Section A and B but can be changed as necessary.
  2. Click Next to continue

When providing an address outside of the United States, select the country and the state field will automatically change to non-US.

No acknowledgment will be sent to the address provided. Acknowledgment is provided through a confirmation page at the conclusion of the filing process.

Financing Statement Amendment Information - Assignment

To assign (i) all of assignor's interest under the identified financing statement, or (ii) a partial interest in the security interest covered by the identified financing statement, or (iii) assignor's full interest in some (but not all) of the collateral covered by the identified financing statement:

  1. Select the type of assignee (either Organization or Individual) under field 7.
  2. Once selected, complete the additional fields displayed below for the assignee under field 7. The fields for entry are determined and formatted by the guidelines for each assignee type.
  3. If partial Assignment affects only some (but not all) of the collateral covered by the identified financing statement, indicate affected collateral in field 8

If this financing statement amendment is to be filed [for record] (or recorded) in the real estate records (only if applicable):

  1. Select the checkbox next to field 1b. Once clicked, additional fields will be displayed
  2. Complete fields 15, 16 and 17 allowing you to enter more information about the real estate record
  3. Select the type of party for a Real Estate Debtor (either Organization or Individual) under field 13

If this financing statement amendment is to be filed in other filing office where the name of a current Debtor of record is required for indexing purposes (not real estate related and only if applicable):

  1. Select the checkbox “Click to add Debtor on related financing statement”. Once clicked, additional fields will be displayed
  2. Select the type of party for a name of Debtor on related financing statement (either Organization or Individual) under field 13
    Note: The field 13 can only be filled if user selects either checkbox next to 1b or checkbox “Click to add Debtor on related financing statement.”
  3. Once all necessary fields are completed, click Next to continue

Financing Statement Amendment Information - Assignment Authorization

To complete the Assignment Authorization page:

  1. Enter information in field 9a. for an Organization OR in fields 9b. for an Individual. Always enter the name of the party of record authorizing this Amendment; in most cases, this will be a secured party of record. The following applies to field 9:
    • If the indicated financing statement refers to the parties as lessee and lessor, or consignee and consignor, or seller and buyer, instead of debtor and secured party, references in this Amendment shall be deemed likewise so to refer to the parties.
    • For an assignment, enter the assignor's name.
    • If this is an Amendment authorized by the debtor that adds collateral or adds a debtor, or if this is a Termination authorized by a debtor, check the box in item 9 and enter the name, properly formatted, of the debtor authorizing this Amendment.
  2. Enter information in field 10, if applicable. This item is optional and for the filer's use only. For the filer's convenience of reference, filer may enter in any identifying information (e.g., secured party's loan number, law firm file number, debtor's name or other identification, state in which the form is being filed, etc.) that the filer may find useful.
  3. Click Next to continue
  4. Enter information in field 17, if applicable.
    This field is optional. Under certain circumstances, additional information not provided on the Financing Statement (Form UCC1) may be required. Use this space to provide such additional information or to comply with such requirements; otherwise, leave blank. Do not include social security numbers or other personally identifiable information.
  5. Click Next to continue

Financing Statement Preview Page - Assignment

The preview screen provides an opportunity to review and make changes to information before making a payment and submitting the filing to the SCC.

To review and edit filing data:

  1. Click on each of the blue title bars to automatically expand and contract each section to display the information that corresponds to different sections of the filing
  2. Within an expanded section, click Edit to navigate back to the corresponding page to enable changes to be made. Changes cannot be made directly on the preview screen.
  3. Make the appropriate edits to the filing information and click Back to preview to navigate back to the preview page with the latest information updates reflected
  4. Repeat steps 2 and 3 for each preview section where changes are required

To pay and submit the filing to the SCC:

  1. Click Pay and File to continue to the payment process
  2. Acknowledge the message to disable popup blocker warning
  3. Complete the required fields in the online payment process

Once payment has been received, a confirmation page will be displayed with a File Number/DCN and a link to a completed PDF containing the information submitted to the SCC.

UCC Assignment Confirmation Page

Your UCC document has been filed successfully. An email with this information will be sent to the SCC eFile account.

  • Click View Form to open a new window that will display a PDF of the filing you submitted
  • Click Exit to return to the UCC Options page
  • Click on Survey link to take a brief survey, provide comments and/or feedback.

How do I file a Party Information Change for an Initial Financing Statement?

  1. Complete the Financing Statement Filer Information page and click Next
  2. Complete the Financing Statement Amendment Information - Party Information Change page and click Next
  3. Complete the Financing Statement Amendment Information - Party Information Change Authorization page and click Next
  4. Review all information entered on the Financing Statement Preview page and click Pay and File
  5. Make a payment through our third party payment provider and wait for confirmation. A PDF of the submitted filing will be available on the confirmation page and within the My eFile Transaction History option on SCC eFile.

Financing Statement Filer Information - Party Information Change

Provide the contact information for this submission:

  1. Complete the fields in Section A and B. The SCC eFile account holder's name will be prefilled in the Name fields in Section A and B but can be changed as necessary.
  2. Click Next to continue

When providing an address outside of the United States, select the country and the state field will automatically change to non-US.

No acknowledgment will be sent to the address provided. Acknowledgment is provided through a confirmation page at the conclusion of the filing process.

Financing Statement Amendment - Party Information Change

To change the name or address of a party:

  1. Select from the Party Information Change For in item 5 whether this Amendment amends information relating to a debtor or a secured party
  2. Select Change name and/or address from the Party Information Change Type in item 5
  3. Select Organization or Individual> from the Select type of current party item in the Current Record section
  4. Enter name of affected party (current record name) in item 6a or 6b as appropriate
  5. Select Organization or Individual from the Select type of party and enter the new name in field 7a or 7b (long name is allowed) and address information in 7c.
  6. Click Next to continue
To add a party:
  1. Select from the Party Information Change For in item 5 whether this Amendment amends information relating to a debtor or a secured party
  2. Select Add name from the Party Information Change Type in item 5
  3. Select the type of party (either Organization or Individual)
  4. Once selected, complete the additional fields displayed below for the party under field 7. The fields for entry are determined and formatted by the guidelines for each party type.
  5. After all required fields are entered, click Save information to Grid below. The party information entered will be displayed in the table.
  6. To enter additional parties, repeat steps 3 through 5. A maximum of 15 debtors or 7 secured parties can be saved and submitted with a filing.
  7. To sort the list in the table, click on the triangles next to the column title you wish to sort
  8. To edit a party in the table, click Edit in the row for the selected party. The information for the party will be prefilled in the fields above the table. Edit the necessary fields and click Save information to Grid below to save the updated information to the table.
  9. To delete a party in the table, click Delete in the row for the selected party. Confirm that you wish to delete the selected party's information from the table.
  10. Once all parties have been entered, click Next.

To delete a party:

  1. Select from the Party Information Change For in item 5 whether this Amendment amends information relating to a debtor or a secured party
  2. Select Delete name from the Party Information Change Type in item 5
  3. Select Organization or Individual from the Select type of current party item in the Current Record section
  4. Enter name of affected party (current record name) in item 6a or 6b as appropriate

If this financing statement amendment is to be filed [for record] (or recorded) in the real estate records (only if applicable):

  1. Select the checkbox next to field 1b. Once clicked, additional fields will be displayed
  2. Complete fields 15, 16 and 17 allowing you to enter more information about the real estate record
  3. Select the type of party for a Real Estate Debtor (either Organization or Individual) under field 13

If this financing statement amendment is to be filed in other filing office where the name of a current Debtor of record is required for indexing purposes (not real estate related and only if applicable):

  1. Select the checkbox “Click to add Debtor on related financing statement”. Once clicked, additional fields will be displayed
  2. Select the type of party for a name of Debtor on related financing statement (either Organization or Individual) under field 13
    Note: The field 13 can only be filled if user selects either checkbox next to 1b or checkbox “Click to add Debtor on related financing statement.”
  3. Once all necessary fields are completed, click Next to continue

Financing Statement Amendment - Party Information Change Authorization

To complete the Party Information Change Authorization page:

  1. Enter information in field 9a. for an Organization OR in fields 9b. for an Individual. Always enter the name of the party of record authorizing this Amendment; in most cases, this will be a secured party of record. The following applies to field 9:
    • If the indicated financing statement refers to the parties as lessee and lessor, or consignee and consignor, or seller and buyer, instead of debtor and secured party, references in this Amendment shall be deemed likewise so to refer to the parties.
    • If this is an Amendment authorized by the debtor that adds collateral or adds a debtor, or if this is a Termination authorized by a debtor, check the box in item 9 and enter the name, properly formatted, of the debtor authorizing this Amendment.
  2. Enter information in field 10, if applicable. This item is optional and for the filer's use only. For the filer's convenience of reference, filer may enter in any identifying information (e.g., secured party's loan number, law firm file number, debtor's name or other identification, state in which the form is being filed, etc.) that the filer may find useful.
  3. Click Next to continue
  4. Enter information in filed 17. If applicable.
    This field is optional. Under certain circumstances, additional information not provided on the Financing Statement (Form UCC1) may be required. Use this space to provide such additional information or to comply with such requirements; otherwise, leave blank. Do not include social security numbers or other personally identifiable information.
  5. Click Next to continue

Financing Statement Preview Page - Party Information Change

The preview screen provides an opportunity to review and make changes to information before making a payment and submitting the filing to the SCC.

To review and edit filing data:

  1. Click on each of the blue title bars to automatically expand and contract each section to display the information that corresponds to different sections of the filing
  2. Within an expanded section, click Edit to navigate back to the corresponding page to enable changes to be made. Changes cannot be made directly on the preview screen.
  3. Make the appropriate edits to the filing information and click Back to preview to navigate back to the preview page with the latest information updates reflected
  4. Repeat steps 2 and 3 for each preview section where changes are required

To pay and submit the filing to the SCC:

  1. Click Pay and File to continue to the payment process
  2. Acknowledge the message to disable popup blocker warning
  3. Complete the required fields in the online payment process

Once payment has been received, a confirmation page will be displayed with a File Number/DCN and a link to a completed PDF containing the information submitted to the SCC.

UCC Party Information Change Confirmation Page

Your UCC document has been filed successfully. An email with this information will be sent to the SCC eFile account.

  • Click View Form to open a new window that will display a PDF of the filing you submitted
  • Click Exit to return to the UCC Options page
  • Click on Survey link to take a brief survey, provide comments and/or feedback.

How do I file a Collateral Change for an Initial Financing Statement

  1. Complete the Financing Statement Filer Information page and click Next
  2. Complete the Financing Statement Amendment Information – Collateral Change page and click Next
  3. Complete the Financing Statement Amendment Information – Collateral Change Authorization page and click Next
  4. Review all information entered on the Financing Statement Preview page and click Pay and File
  5. Make a payment through our third party payment provider and wait for confirmation. A PDF of the submitted filing will be available on the confirmation page and within the My eFile Transaction History option on SCC eFile.

Financing Statement Filer Information - Collateral Change

Provide the contact information for this submission:

  1. Complete the fields in Section A and B. The SCC eFile account holder's name will be prefilled in the Name fields in Section A and B but can be changed as necessary.
  2. Click Next to continue

When providing an address outside of the United States, select the country and the state field will automatically change to non-US.

No acknowledgment will be sent to the address provided. Acknowledgment is provided through a confirmation page at the conclusion of the filing process.

Financing Statement Amendment Information - Collateral Change

To complete the Collateral Change page:

  1. Select the type of collateral change (Added, Deleted, or Restated) in field 8
  2. Enter the collateral information in the Describe Collateral box under field 8. Describe the collateral to be added or deleted, or set forth in full the collateral description as it is to be effective after the filing of this Amendment if restated. A partial release of collateral is a deletion.

If this financing statement amendment is to be filed [for record] (or recorded) in the real estate records (only if applicable):

  1. Select the checkbox next to field 1b. Once clicked, additional fields will be displayed
  2. Complete fields 15, 16 and 17 allowing you to enter more information about the real estate rec
  3. Select the type of party for a Real Estate Debtor (either Organization or Individual) under field 13

If this financing statement amendment is to be filed in other filing office where the name of a current Debtor of record is required for indexing purposes (not real estate related and only if applicable):

  1. Select the checkbox “Click to add Debtor on related financing statement”. Once clicked, additional fields will be displayed
  2. Select the type of party for a name of Debtor on related financing statement (either Organization or Individual) under field 13
    Note: The field 13 can only be filled if user selects either checkbox next to 1b or checkbox “Click to add Debtor on related financing statement.”
  3. Once all necessary fields are completed, click Next to continue

Financing Statement Amendment Information - Collateral Change Authorization

To complete the Collateral Change Authorization page:

  1. Enter information in field 9a. for an Organization OR in fields 9b. for an Individual. Always enter the name of the party of record authorizing this Amendment; in most cases, this will be a secured party of record. The following applies to field 9:
    • If the indicated financing statement refers to the parties as lessee and lessor, or consignee and consignor, or seller and buyer, instead of debtor and secured party, references in this Amendment shall be deemed likewise so to refer to the parties.
    • If this is an Amendment authorized by the debtor that adds collateral or adds a debtor, or if this is a Termination authorized by a debtor, check the box in item 9 and enter the name, properly formatted, of the debtor authorizing this Amendment.
  2. Enter information in field 10, if applicable. This item is optional and for the filer's use only. For the filer's convenience of reference, filer may enter in any identifying information (e.g., secured party's loan number, law firm file number, debtor's name or other identification, state in which the form is being filed, etc.) that the filer may find useful.
  3. Click Next to continue
  4. Enter information in filed 17. If applicable.
    This field is optional. Under certain circumstances, additional information not provided on the Financing Statement (Form UCC1) may be required. Use this space to provide such additional information or to comply with such requirements; otherwise, leave blank. Do not include social security numbers or other personally identifiable information.
  5. Click Next to continue

Financing Statement Preview Page - Collateral Change

The preview screen provides an opportunity to review and make changes to information before making a payment and submitting the filing to the SCC.

To review and edit filing data:

  1. Click on each of the blue title bars to automatically expand and contract each section to display the information that corresponds to different sections of the filing
  2. Within an expanded section, click Edit to navigate back to the corresponding page to enable changes to be made. Changes cannot be made directly on the preview screen.
  3. Make the appropriate edits to the filing information and click Back to preview to navigate back to the preview page with the latest information updates reflected
  4. Repeat steps 2 and 3 for each preview section where changes are required

To pay and submit the filing to the SCC:

  1. Click Pay and File to continue to the payment process
  2. Acknowledge the message to disable popup blocker warning
  3. Complete the required fields in the online payment process

Once payment has been received, a confirmation page will be displayed with a File Number/DCN and a link to a completed PDF containing the information submitted to the SCC.

UCC Collateral Change Confirmation Page

Your UCC document has been filed successfully. An email with this information will be sent to the SCC eFile account.

  • Click View Form to open a new window that will display a PDF of the filing you submitted
  • Click Exit to return to the UCC Options page
  • Click on Survey link to take a brief survey, provide comments and/or feedback.


New Entity Formation

The table below summarizes the two electronic options available for forming a new Virginia corporation or limited liability company (LLC).

Entity type (1) eFile Express (2) PDF Submission
Virginia stock corporation
Virginia nonstock corporation Not available
Virginia limited liability company (LLC)

(1) For a description of entity types, see Entity Types and Categories.
(2) Additional qualifications apply. See eFile Express Eligibility for more information.



Name Distinguishability

The Check Name Distinguishability function allows customers to test the uniqueness of a name against the Commission records. Important messaging regarding the name result and the allowability of the name can be found in the instructions on the page.

When an entry is checked, a “Core Name” is created by eliminating spaces, punctuation, entity designations (such as Inc. and LLC) and certain noise words (such as “the” and “of”). The Core Name is compared against the Core Names in the existing entity records of the Commission to determine if a name is distinguishable upon the records of the Commission.

If a Core Name match is found, the conflict(s) will be displayed. If a conflict exists, a new entity may not be formed with the same core name. A different name must be selected.

If a match is not found, a message will display that the name is distinguishable and the customer will be presented a link to form a new Virginia corporation or limited liability company online. Forming an entity type other than corporation or limited liability company and registering a foreign (non-Virginia) business entity requires the submission of the appropriate paper form. See forms and fees for more information.

For more information, see Business Entity Names FAQs or contact the Clerk’s Office at (804) 371-9733 or toll-free Virginia, 1-866-722-2551, or by email at SCCeFile@scc.virginia.gov.



eFile Express

Articles of Incorporation

The articles created from the eFile Express application contain the minimum number of provisions required by Virginia law to be set forth in the articles of incorporation of a Virginia stock corporation. If additional provisions are desired, then the articles of incorporation, including the additional provisions, must be submitted by mail or by using the eFile PDF Document Submission option.

Do not attempt to submit articles in paper if you use eFile Express.

You may wish to consult an attorney or tax professional in order to determine which entity type is most appropriate for your circumstances.

Entity Name

The corporate name must contain the word "corporation," "incorporated," "company" or "limited"; or the abbreviation "corp.," "inc.," "co." or "ltd." Proper punctuation is required.

The proposed name must be distinguishable upon the records of the Commission. See § 13.1-630 of the Code of Virginia. To check the availability of a corporate name, check the Name Distinguishability function in SCC eFile or contact the Clerk’s Office Call Center at (804) 371-9733 or toll-free in Virginia at 1-866-722-2551.

The name of the corporation may not contain any word or phrase which indicates or implies that it is organized for the purpose of conducting any business other than a business which it is authorized to conduct. eFile Express can only be used to form a new Virginia stock corporation or limited liability company with general business purposes.

See also Business Entity Names FAQs for entity name rules and requirements.

Stock

List the total number of shares the corporation is authorized to issue (note: the charter fee and subsequent annual registration fees are based on the number of authorized shares).

In eFile Express, all of the shares will be designated as common stock. eFile Express may not be used for stock corporations that will have multiple classes or series of shares or a class of shares other than "common".

If more than one class or series of shares is to be authorized, the articles must be submitted by mail or by using the eFile PDF Document Submission option and must set forth the number of authorized shares of each class or series and a distinguishing designation for each class or series (e.g., common, preferred, etc.) and set forth the preferences, rights and limitations of each class or series. See §§ 13.1-619 and 13.1-638 of the Code of Virginia.

Registered Agent

For information regarding who is qualified to serve as a registered agent, see Who can be the registered agent of a business entity in Virginia?

SCC eFile asks that you select an individual or a business entity as the registered agent. The registered agent must be one of the options listed. No other person or entity may serve as the registered agent.

  • Select individual if the registered agent is a resident of Virginia and is either a member of the Virginia State Bar or part of the management of the business entity (e.g. an officer or director of a corporation, or a member or manager of a limited liability company
    • Select the appropriate qualification of the individual
    • Enter the name in the Registered Agent Name fields
  • Select business entity if your registered agent is a corporation or limited liability company that is authorized to transact business in Virginia. A business entity may not serve as its own registered agent. For tips on searching for business entities see Search Tips.
    • Enter the business entity name in the Registered Agent Name field. For best results, enter the entire exact legal name of the entity.
    • Click “Search” to launch a search for the business entity
    • Click the “Select” button of the entity who is to serve as the registered agent
    • The Registered Agent Name field will display your confirmed choice upon selection
  • If the registered agent is a limited partnership (LP) or a general partnership with LLP status, the filing must be submitted by mail or by using the eFile PDF Document Submission option.

Registered Office

The location of the registered office must be identical to the business office of the registered agent. See § 13.1-634 of the Code of Virginia. The address of the registered office must include a street address.

In the Jurisdiction field, provide the name of the county or independent city where the registered office is physically located. Counties and independent cities in Virginia are separate local jurisdictions. See §§ 13.1-619 and 13.1-634 of the Code of Virginia.

If the registered agent is a business entity whose principal office is in Virginia, eFile Express will display the principal office of the entity selected and present the option of using the principal office address as the registered office. Before selecting this option, verify with the registered agent that this is the address which it would like to use as the registered office for the entity being formed.

Principal Office

The address of the corporation's principal office, where its principal executive offices are to be located, can be included in the articles if that is desired (i.e., it is optional).

eFile Express does not accommodate non-US addresses. If the principal office for the Corporation is not located in the United States or one of its territories, the Principal Office field may be left blank.

Directors

If the registered agent's qualification is that of an initial director, then the names and addresses of all the initial directors must be included in the articles of incorporation. A corporation will have directors immediately upon formation only if they are named in the articles.

The information entered for the initial director who is the registered agent can only be edited in the registered agent section of eFile Express.

Fees

The filing and charter fees are based on the number of shares the corporation is authorized to issue. See New Virginia Entity Fees for more information. See also: Annual Corporation Requirements for additional fee information.

Signature

eFile Express may only be used if there is one incorporator. The incorporator may be an individual or a business entity. If a business entity is the incorporator, the exact entity name must be entered in the Business Entity Name field and the Business Entity Type of the incorporator shall be selected. The individual signing on behalf of the incorporating business entity must indicate the title by which he/she serves the incorporating business entity.



Articles of Organization

The articles created from the eFile Express application contain the minimum number of provisions required by Virginia law to be set forth in the articles of organization of a Virginia limited liability company. If additional provisions are desired, then the articles of organization, including the additional provisions, must be submitted by mail or by using the eFile PDF Document Submission option.

Do not attempt to submit articles in paper if you use eFile Express.

You may wish to consult an attorney or tax professional in order to determine which entity type is most appropriate for your circumstances.

Entity Name

The limited liability company name must contain the words limited company or limited liability company or the abbreviation L.C., LC, L.L.C. or LLC. Proper punctuation is required.

The proposed name must be distinguishable upon the records of the Commission. See § 13.1-1012 of the Code of Virginia. To check the availability of a name, check the Name Distinguishability function in SCC eFile or contact the Clerk’s Office Call Center at (804) 371-9733 or toll-free in Virginia at 1-866-722-2551.

The name of the limited liability company may not contain any word or phrase which indicates or implies that it is organized for the purpose of conducting any business other than a business which it is authorized to conduct. eFile Express can only be used to form a new Virginia stock corporation or limited liability company with general business purposes.

See also Business Entity Names FAQ for entity name rules and requirements.

Registered Agent

For information regarding who is qualified to serve as a registered agent, see Who can be the registered agent of a business entity in Virginia?

SCC eFile asks that you select an individual or a business entity as the registered agent. The registered agent must be one of the options listed. No other person or entity may serve as the registered agent.

  • Select individual if the registered agent is a resident of Virginia and is either a member of the Virginia State Bar or part of the management of the business entity (e.g. an officer or director of a corporation, or a member or manager of a limited liability company).
    • Select the appropriate qualification of the individual
    • Enter the name in the Registered Agent Name fields
  • Select business entity if your registered agent is a corporation or limited liability company that is authorized to transact business in Virginia. A business entity may not serve as its own registered agent. For tips on searching for business entities see Search Tips.
    • Enter the business entity name in the Registered Agent Name field. For best results, enter the entire exact legal name of the entity.
    • Click “Search” to launch a search for the business entity
    • Click the “Select” button of the entity who is to serve as the registered agent
    • The Registered Agent Name field will display your confirmed choice upon selection

Registered Office

The location of the registered office must be identical to the business office of the registered agent. See § 13.1-1015 of the Code of Virginia. The address of the registered office must include a street address.

In the Jurisdiction field, provide the name of the county or independent city where the registered office is physically located. Counties and independent cities in Virginia are separate local jurisdictions.

If the registered agent is a business entity whose principal office is in Virginia, eFile Express will display the principal office of the entity selected and present the option of using the principal office address as the registered office. Before selecting this option, verify with the registered agent that this is the address it would like to use as the registered office for the entity being formed.

Principal Office

In this section, enter the address of the entity's principal office where its principal executive offices are to be located. See § 13.1-1002 of the Code of Virginia. It is also the location at which the limited liability company is required to keep a current list of the full name and last known address of each member of the limited liability company, as well as the other limited liability company information and records specified in § 13.1-1028 of the Code of Virginia.

The principal office address must include a street and number, if one is associated with the principal office’s location. A rural route and box number may only be used if no street address is associated with the principal office’s location. A post office box is not acceptable given the statutory provisions described in the preceding paragraph.

eFile Express does not accommodate non-US addresses. If the principal office for the LLC is a non-US address, the filing must be submitted by mail or by using the eFile PDF Document Submission option.

Fees

The filing fee for a new Virginia limited liability company is $100. See New Virginia Entity Fees for more information.

Signature

eFile Express may only be used if there is one organizer. If there is more than one organizer, then the articles of organization must be submitted by mail or by using the eFile PDF Document Submission option. See § 13.1-1003 of the Code of Virginia.

In eFile Express, the organizer may be an individual or a business entity. If a business entity is the organizer, the exact entity name must be entered in the Business Entity Name field and the Business Entity Type of the organizer shall be selected. The individual signing on behalf of the organizing business entity must indicate the title by which he/she serves the organizing business entity.



PDF Document Submission

1. Business Entity Documents

The following documents may be submitted in PDF format:

  • Virginia stock and nonstock corporations:
    1. Articles of incorporation
    2. Articles of amendment*
    3. Articles of restatement*
      * SCC eFile does not accept additional charter fees that may be required to file an amendment or restatement that increases the number of authorized shares, which may lead to the rejection of such submissions.
  • Virginia limited liability companies:
    1. Articles of organization
    2. Articles of amendment
    3. Articles of restatement
    4. Articles of cancellation
  • Foreign limited liability companies:
    1. Applications for cancellation

Do not submit an application for a foreign (non-Virginia) business entity to register to transact business in Virginia as it cannot be processed without the original authenticated copy of the entity’s organizational instrument, as amended, from the secretary of state or other custodian of records in the entity’s home jurisdiction

Evidence Return Options

Customers can receive the evidence issued by the Commission when a document is filed (usually a receipt, order and certificate) by one of the following methods:

  1. Email (recommended) – the customer will receive in PDF format the evidence of filing. The email address provided in the “Contact Information” section is the email address that the Clerk’s Office will use.
  2. First Class Mail – a printed copy of evidence will be mailed to the address provided in the “Contact Information.”
  3. Hold for Pickup – a printed copy of the evidence will be made available at the Clerk’s Office. Customers may come to the Clerk’s Office (1300 E. Main Street, Tyler Building, Richmond, VA) during normal business hours to retrieve the evidence.

Expedited Processing

The review and processing of business entity documents presented for filing in the Clerk’s Office can be expedited for an additional fee. Customers do not need to supply an Expedited Service Request Form with the submission when expedited service is requested through SCC eFile.

When expedited services is requested, payment of the expedited service fee will be charged and collected incident to the submission of the document.

You must select and pay for expedited services at the time of submission of the document if expedited services are requested.

Expedited Service Schedule

Same Day Service Documents submitted to the Clerk’s Office by 10:00 a.m. of a business day will be processed by 4:00 p.m. of the same business day.
Next Day Service Documents submitted to the Clerk’s Office by 2:00 p.m. of a business day will be processed by 4:00 p.m. of the next business day.

Documents submitted to the Clerk’s Office after normal business hours or on a weekend or holiday are deemed to have been received by the Clerk’s Office at 8:15 a.m. of the next business day.

The above schedules for the anticipated completion of expedited services are based on full business days (8:15 a.m. – 5:00 p.m.). When the Commission is closed for all or part of a day due to a holiday or emergency (e.g., inclement weather), the schedules will be extended for a like period of time.

The Clerk’s Office strives to provide expedited services as promptly as possible. A request for next day service will not preclude same day service when that can be reasonably accomplished.

All time references are to Eastern Time in Virginia.

For more information, see Expedited Services.

Fees

The filing and charter fees for the Document Types that can be submitted in PDF format are as follows:

Charter and Filing Fees
Document Type Filing Fee Charter Fee Total
Articles of Incorporation (Stock) $25 $50 to $2,500, depending on the number of authorized shares $75 to $2,525, depending on the number of authorized shares
Articles of Incorporation (Nonstock) $25 $50 $75
Articles of Organization $100 N/A $100
Articles of Amendment $25 N/A $25
Articles of Restatement $25 N/A $25
Articles of Cancellation (LLC) $25 N/A $25

The foregoing fee schedule does not include fees associated with expedited services.

For more information, visit our Forms and Fees webpage.

File Upload Requirements

  • If the submission includes a cover letter, it should be the first page of the PDF file.
  • The document must be scanned from paper that is 8.5 x 11 inches in portrait format, with at least a 1.0 inch margin on the left, top and bottom, and a 0.5 inch margin on the right. The print must be 9 point or larger.
  • The PDF file may not be larger than 10 MB.
  • The document will be reviewed to determine if it meets the requirements of Virginia law.
  • Payment methods: Visa, MasterCard, Discover, American Express, and eCheck.
  • The document must be signed next to the printed name of the person who signed.
  • The submission should not include any personal identifiable information (like a social security number), unless such information is otherwise publicly available or is required or authorized by law to be included.

2. UCC Documents

This section is to be used only for the submission of UCC financing statements, financing statement amendments (i.e., assignment, change, continuation, termination) and statements of claim. If accepted for filing, the filing time for a UCC record delivered by PDF upload is the date and time the UCC information management system received the record.

File Upload Requirements

  • The filing office only accepts forms set forth in §8.9A-521 of the Code of Virginia or the forms approved by the International Association of Commercial Administrators as they appear on the Commission’s website.
  • The PDF file may not be larger than 10 MB.
  • Payment methods: Visa, MasterCard, Discover, American Express and eCheck.
  • The customer must enter the number of financing statements, financing statement amendments and statements of claim contained in the uploaded PDF. Incorrect entry of the number may result in underpayment of required fees and delayed processing of some of the documents in the submission.

Acknowledgement Return Options

The acknowledgement of a UCC submission is generated when the filing has been accepted. Customers have three options to receive this acknowledgement. Only one option may be selected.

  1. Email (recommended) – the customer will receive in PDF format the acknowledgement of filing. The email address provided in the “Contact Information” section is the email address that the Clerk’s Office will use.
  2. First Class Mail – a printed copy of the acknowledgement will be mailed to the address provided in the “Contact Information”.
  3. Hold for Pickup – a printed copy of the acknowledgement will be made available at the Clerk’s Office. Customers may come to the Clerk’s Office (1300 E. Main Street, Tyler Building, Richmond, VA) during normal business hours to retrieve the acknowledgement.

Fees

The fee is $20.00 for each financing statement, financing statement amendment and statement of claim. If multiple submissions are contained in the uploaded PDF, the fee will be calculated based on the number that the customer enters in response to the prompt, “Enter the total number of UCC submissions contained within the attached PDF.” If the number of submissions is incorrectly entered and exceeds the fee paid, the Clerk’s office will not accept for filing any submission beyond the amount covered by the fee paid.

3. UCC Information Request Documents

This section is to be used only for the submission of UCC-11 information requests for UCC search reports. This option cannot be used to request copies of UCC filing documents.

File Upload Requirements

  • The filing office only accepts search requests made on the National Information Request Form (Form UCC11).
  • The PDF file may not be larger than 10 MB.
  • Only UCC information requests may be submitted.
  • Payment methods: Visa, MasterCard, Discover, American Express and eCheck.
  • The customer must enter the number of search reports that are NOT to be certified and the number of search reports that are to be certified contained in the uploaded PDF. Incorrect entry of the number may result in underpayment of required fees and delayed processing of some of the documents in the submission.

Return Options

The return of a UCC search report(s) is generated when the search report information request has been accepted. Customers have three options to receive the search report(s). Only one option may be selected.
  1. Email (recommended) – the customer will receive in PDF format the search report(s). The email address provided in the “Contact Information” section is the email address that the Clerk’s Office will use.
  2. First Class Mail – a printed copy of the search report(s) will be mailed to the address provided in the “Contact Information”.
  3. Hold for Pickup – a printed copy of the search report(s) will be made available at the Clerk’s Office. Customers may come to the Clerk’s Office (1300 E. Main Street, Tyler Building, Richmond, VA) during normal business hours to retrieve the search report(s).

Fees

The fee is $7.00 for each search report (additional $3.00 if certified). If multiple submissions are contained in the uploaded PDF, the fee will be calculated based on the number that the customer enters in the two fields titled “Enter the number of search reports that are NOT to be certified” and “Enter the number of search reports that are to be certified”. If the number of submissions is incorrectly entered and exceeds the fee paid, the Clerk’s Office will not accept any information request submission beyond the amount covered by the fee paid.



Certificate of Good Standing

In order to be in good standing, a corporation must meet the following requirements:

  1. All fees, fines, penalties and interest due under Virginia law to the State Corporation Commission have been paid;
  2. The corporation’s most recent annual report required under Virginia law has been delivered to and accepted by the Commission; and
  3. No certificate of dissolution, certificate of withdrawal, or order of reinstatement prohibiting a domestic corporation from engaging in business until it changes its corporate name has been issued, or it is no longer in effect.

A certificate of good standing for a domestic (Virginia) corporation will provide the following information:

  1. The name of the corporation;
  2. That the corporation is duly incorporated under the law of Virginia;
  3. The date of its incorporation;
  4. The period of its duration; and
  5. That the corporation is in existence and in good standing in Virginia.

A certificate of good standing for a foreign (non-Virginia) corporation will provide the following information:

  1. The name of the corporation;
  2. The name that the corporation has designated for use in Virginia, if any;
  3. The date on which the corporation obtained a certificate of authority to transact business in Virginia; and
  4. That the corporation is in good standing in Virginia.

To obtain a certificate of good standing that includes other facts of record in the Office of the Clerk of the Commission, submit a written request to the Clerk’s Office with a description of the additional facts that are to be certified, along with the requisite fee ($6.00). For more information, visit www.scc.virginia.gov/clk.copy.aspx



Certificate of Fact of Existence / Registration

In order to obtain a certificate of fact of existence or registration for a Virginia or foreign limited liability company, as the case may be, the limited liability company must meet the following requirements:

  1. All fees, fines, penalties and interest due under Virginia law to the State Corporation Commission have been paid; and
  2. No certificate of cancellation has been issued, or it is no longer in effect.

A certificate of fact of existence for a Virginia limited liability company will provide the following information:

  1. The name of the limited liability company;
  2. That the limited liability company is duly organized under the law of Virginia;
  3. The date of its organization; and
  4. That the limited liability company is in existence in Virginia.

A certificate of fact of registration for a foreign (non-Virginia) limited liability company will provide the following information:

  1. The name of the limited liability company;
  2. The name that the limited liability company has designated for use in Virginia, if any;
  3. The jurisdiction in which the limited liability company is organized;
  4. The date on which the limited liability company obtained a certificate of registration to transact business in Virginia; and
  5. That the limited liability company is registered to transact business in Virginia.

To obtain a certificate of fact that includes additional facts of record in the Office of the Clerk of the Commission, submit a written request to the Clerk’s Office with a description of all facts that are to be certified, along with the requisite fee ($6.00). For more information, visit www.scc.virginia.gov/clk/copy.aspx.



Certificate Verification

The validity of certificates of good standing for corporations and certificates of fact of existence or registration for limited liability companies issued by SCC eFile can be verified online. A certificate from SCC eFile includes “CISECOM” above the Document Control Number, which is located in the lower left hand corner of the certificate below the State Corporation Commission seal.



Email Notifications

This action allows a user who is a registered agent or authorized business representative for the business entity to subscribe or unsubscribe to email notifications when an online filing or payment has been performed for the business by another account holder. This enables businesses and their representatives to monitor changes made to subscribed entity records that resulted from an online transaction.

Subscribed users will receive activity email notifications for the following transaction types:

  • Registered Agent Change
  • Registered Office Change
  • Registered Agent Resignation
  • Corporate Annual Report
  • LLC Principal Office Address Change
  • Annual Registration Fee Payment
  • PDF Business Entity Amendment

To subscribe, a user must select and attest to his or her relationship to the business entity, type a signature, and click Subscribe. The user will receive a business entity activity notification confirmation page once the subscription is activated. The business entity will also be listed in the user’s My Favorites list with a button labeled Unsubscribe in the Email Notifications column.

Unsubscribe Options

Subscribed users have several options available for canceling a subscription for email notifications:

  • Click Manage email notifications from the Business Entity Details page if currently subscribed for email notification for the specific business entity
  • Enter the SCC ID in the Enter the SCC ID field of the Email Notifications section of the Existing Business page and click Subscribe for the specific business entity for which the user is already subscribed for email notifications
  • Click Unsubscribe next to the business entity in the My Favorites section of the Home Page (as a logged in user) or My Favorites page
  • Click Remove next to the business entity in the My Favorites section of the Home Page (as a logged in user) or My Favorites page for which the user is already subscribed for email notifications
  • Click the unsubscribe link in an activity email notification for the specific business entity. NOTE: Clicking this link will immediately unsubscribe the user.


Disabling Pop-up Blocker

Several features on the web site are displayed in a pop-up window such as Help and View Form as PDF document. Browser settings may prohibit pop-ups. You will need to change your browser settings to allow pop-ups for this web site or temporarily allow pop-ups from the Information Bar at the top of your web page. If you still have trouble viewing the pop-up window, hold down the CTRL key before selecting the action until the pop-up window appears.



Browser Cookies

In order to interact with the Official Payments website to complete a payment, browser cookies must be enabled in the browser settings.

The Official Payments Corporation will display a message on the website if they detect that cookies are disabled, and the payment will not be able to be processed.



Compatible Browser Versions

SCC eFile has been tested for compatibility with the following browser versions:

  • Microsoft Internet Explorer 11
  • Microsoft Internet Explorer 10
  • Microsoft Internet Explorer 9
  • Microsoft Internet Explorer 8
  • Mozilla Firefox 25
  • Apple Safari 5
  • Google Chrome 31

Other browser versions may also work with SCC eFile. If you are using a browser version other than one listed above and have an issue using SCC eFile, please retry your transaction using one of the browser versions listed above.



Compatible PDF Viewer/Printer Versions

SCC eFile has been tested for compatibility with the following PDF viewer:

  • Adobe Reader X or higher

For best viewing and printing results, use Adobe Reader X or higher version.