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Bureau of Insurance

Annual License Renewal and Financial Filing Submission Portal

Annual renewal letters are mailed to all companies in December each year prior to renewal filing deadlines. The web version of the annual renewal letter is no longer available.

All alien and foreign companies, automobile clubs, community-based continuing care providers (CBCCs), continuing care retirement communities (CCRCs), multiple employer welfare arrangements (MEWAs), premium finance companies, purchasing groups, risk retention groups, surplus lines insurers, and viatical settlement providers MUST submit eligible documents electronically through the Annual License Renewal and Financial Filing Submission Portal.External Link logo.

Multiple employer welfare arrangements (MEWAs) and purchasing groups must complete an annual renewal report electronically using the Annual Renewal link. The completed report must be submitted through the Annual License Renewal and Financial Filing Submission Portal.External Link logo.

Domestic insurers, health maintenance organizations (HMOs) and dental plan organizations (DPOs) must continue to submit a hard copy of their annual and quarterly statements. Other renewal documents should be submitted through the portal unless otherwise instructed in the portal or on the specific document.

All accredited reinsurers, alien and foreign companies that file their NAIC annual statement blank and related supplements with the NAIC are exempt from filing a hard copy of these documents with the Bureau. These filings should be submitted to the NAIC via electronic media in accordance with due dates established by the NAIC.

A "Submit" button is presented if the document is eligible for electronic submission. If there is no "Submit" button presented, then documents should be sent by mail to this Office or to where specified in the portal or on the related form or checklist. In addition, companies should review FAQs regarding the submission portal.

At this time, the following company types are not eligible to file documents through the portal: Municipal Liability Pools and Workers Compensation Group Self-Insurers.

NAIC Financial Standard State Filing Checklists for filings due in 2016

Checklists are available in HTML format. Each checklist includes links to appropriate forms. Hyperlinks in the NAIC checklist pages use pop-ups. If you would like to read detailed information regarding checklist items, please enable pop-ups in your browser. If you wish to print the checklist(s), we recommend setting left and right margins to 0.35 inches or selecting landscape orientation.

Please select the company type from the below list to get the appropriate checklist.

Virginia Specific Financial and License Renewal Forms

Annual statement and quarterly filings for Virginia domestic companies must be submitted to P.O. Box 1157, Richmond, VA 23218 or by messenger, 1300 East Main Street, 1st Floor Mail Room, Richmond, VA 23219. All other forms should be submitted via the Annual License Renewal and Financial Filing Submission Portal.External Link logo PLEASE DO NOT SEND RENEWAL FORMS TO THE ADMINISTRATIVE REVENUE MANAGEMENT DIVISION OF THE BUREAU OF INSURANCE.

All Forms in Alphabetical Order:
Please note: You must have Acrobat Reader Version 7.0 in order to open and complete the forms.